Announcements and Reminders from the Midwest Archives Conference

January 5, 2010 at 11:24 pm Leave a comment

1) Call for poster proposals

Call for Student Poster Proposals – 2010 Midwest Archives Conference

The Student Interest Subcommittee of the Midwest Archives Conference ( 2010 Program Committee/Local Arrangements Committee is now accepting proposals for a special poster session dedicated to showcasing student scholarship and projects related to archives and records management.

The student poster session will be held Friday April 23, 2010, during the 2010 meeting of the Midwest Archives Conference, Thursday April 22 to Saturday Apr 24, 2010 in downtown Chicago, Illinois. The student poster session will be competitive, with the presenters of the best judged poster given a $100 award and a certificate from the Student Interest Subcommittee.

Proposals from students from all types of academic programs will be accepted. Recent graduates (less than six months out-of- school) are also welcome to submit proposals based on research or projects conducted while a student. Up to eight posters will be accepted for display during the conference. Proposals are due FEBRUARY 20, 2010, and are to be submitted to Noah Lenstra at nlenstr2 at gmail dot com. Individuals, groups and/or student chapters are all encouraged to submit proposals.

What is a Poster Session?

The Poster Session is a format for presentations about projects that use visual evidence. It offers presenters an opportunity to share their work through one-on-one discussion, which can be especially useful for work-in-progress or recently completed research, and may be a particularly appropriate format for presentations where visual or material evidence represents a central component of the project.

Presenters are to stand by their posters for two 45-minute periods on Friday, April 23, to discuss them with conference attendees, and the posters will be mounted in a public location throughout the day. Presenters are encouraged to limit their posters to a small amount of text designed to spark conversation and share information. Pictures, graphs, data, and text are the typical tools used by poster persenters.

Examples of posters in archives and records management can be found in the Society of American Archivists’ Research Forum virtual proceedings, Posters should be persuasive and visually compelling, and can be coupled by hand-outs and business cards. Imagine that the audience for the poster is a potential employer or professor. The Midwest Archives Conference will provide presenters with a tripod and bulletin board to successful presenters to enable them to mount their posters at the conference. Posters are not to exceed 36 inches by 48 inches. Wifi and electricity will NOT be available for presenters.

Individuals, groups of individuals and student chapters are all encouraged to submit poster proposals. Examples of proposal themes include: 1) original research that is completed or underway; 2) descriptions of interesting collections with which students have worked and their significance to the profession; 3) reports on projects in which students and student groups have participated. Your proposals should succinctly describe (in 250 words or less) what your poster will cover, with an emphasis on why your poster will be meaningful both to other students and to working professionals.

What is the Midwest Archives Conference?

The Midwest Archives Conference ( is the nation’s largest regional professional association for archivists. Founded in 1972, MAC now has approximately 1,000 individual members. MAC’s 177 institutional members include a variety of corporate, government, religious, and university archives, as well as historical societies and other manuscripts repositories and special collections.

The MAC region is the thirteen heartland states: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, Ohio, and Wisconsin. However, MAC has individual and institutional members from over 30 other states and five other nations, and more are always welcome. The Midwest Archives Conference sponsors various awards for students and new professionals to which poster presenters are encouraged to apply to off-set the cost of conference attendance:

Submission Instructions and Deadlines

Submissions must include the following: Your name, postal address, telephone number, and email address; the name and address of your college or university; Your degree program (e.g., M.A., MLIS, C.A.S., Ph.D., etc.); A brief description of your poster topic (not to exceed 250 words); A one-sentence statement affirming your commitment to attend the MAC 2010 conference and present your paper/poster in person if selected by the Subcommittee. (For posters with multiple authors at least ONE of the authors must commit to attending).

Proposals must be received no later than FEBRUARY 20, 2010, and must be sent electronically to:

Student Interest Subcommittee of MAC 2010 Program Committee at nlenstr2 at gmail dot com. If you have any questions, or would like advise in the creation of your poster proposal, please contact Subcommittee Chair Noah
Lenstra at nlenstr2 at gmail dot com.

2) Scholarships available!

3) Seeking roving bloggers for 2010 meeting

MAC is looking for a band of roving reporters to contribute to a blog about the general goings-on of this year’s annual meeting in Chicago (April 22-24, 2010). The team of bloggers will report on sessions, interview speakers, talk to attendees, and produce reports on happenings throughout the three-day schedule. This is a great opportunity for students and recent graduates to learn more about the archival profession, get an inside look at MAC, and network with current members.

And with the team’s help, MAC will be able to provide an online educational opportunity for its members who are unable to attend the meeting. We’re modeling this on the “Flying Reporters” program instituted by the International Council on Archives for its 2008 meeting. (See: Please pass this along to anyone who plans to attend the meeting and who might interested in this project. They should contact Kevlin Haire at kevlinhl at yahoo dot com.

Meanwhile, MAC also would like to find a student or students interested in leading the Student and Young Archivist ‘Night on the Town, an opportunity for students and  archivists who are new to the profession, and those who are young at heart, to meet and mingle to discuss what it’s like looking for jobs and what lessons have been learned in school and on the job. The Student Interest Sub-Committee can help students interested in leading this activity to decide where to go, based on what is within walking distance of the conference hotel. Again, anyone interested should contact Kevlin Haire at kevlinhl at yahoo dot com.

written by: Noah Lenstra


Entry filed under: Conferences. Tags: , , , , .

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